Conditions as per Operating Schedule
The Designated Premises Supervisor shall ensure that all existing staff, new staff, supervisors and managers receive an induction in the legality and procedure of alcohol sales (including Sec 141 selling to drunks and section 146 selling to children), prior to undertaking the sale of alcohol. This training will include the lawful selling of age restricted products, refusing the sale of alcohol to a person who is drunk or appears to be intoxicated, the contents of the premises licence; times of operation, licensable activities and all conditions. Verbal refresher training will be undertaken at intervals not to exceed 6 months. Training documents shall be signed and dated, and training records be made available to an authorised officer of the Licensing Authority or the Police upon reasonable request. The records will be retained for at least 12 months.
An incident log will be maintained by the premises showing a detailed note of incidents that occur in the premises. The log will be inspected and signed off by the DPS (or a person with delegated authority) at least once a week. The log book should be kept on the premises and be available for inspection at all times the premises are open by authorised officers of the Licensing Authority or the police. An incident will be defined as being one which involves an allegation of a criminal offence and/or is relevant to the licensing objectives.
At least one Personal License Holder will be working on the premises at all times it is open for licensable activity after 23.00 on Fridays, Saturdays and Sundays prior to a bank holiday Monday.
A log shall be kept detailing all occasions where the purchase of alcohol is refused. The log should include the date and time of the refusal and the name of the member of staff who made the refusal. The log must be available for inspection at the premises by the Police or an authorised officer of the Authority at all times the premises are open, upon request. The Designated Premises Supervisor shall regularly check the register to ensure it is being consistently used by all staff.
Documented delegation of authority to sell alcohol will be maintained at the premises and made available for inspection by police or other authorised officer
Promoted Events
In respect of promoted events, that is, any events involving the conduct of licensable activities at the premises that are organised by persons other than the premises licence holder or those under his direct control, the premises licence holder shall ensure that the police are notified of any such event at least 28 days prior and that a register is maintained and kept for that purpose for at least 3 years.
The register shall be kept at the premises and shall be produced by the designated premises supervisor (or his nominated deputy in his absence) to an authorised officer of the Licensing Authority or the Police upon request.
The register shall record the following:
(i) Date and time of event and brief description of it;
(ii) Name of the promoter(s), that is, the person(s) responsible for organising the event;
(iii) Stage name and proper name of any DJs, acts etc
(iv) Where the promoter is a company, its registered number.
(v) The proper address of the promoter
(vi) Contact telephone number for promoter
CCTV will be operative at the premises of a standard satisfactory to the police and licensing authority and shall monitor all areas used by patrons, including the outside and designated smoking areas. All CCTV equipment shall be maintained in good working order and shall continually record during licensable hours and for a minimum period of two hours afterwards.
Recordings will be date & time stamped. Recordings will be retained for a minimum of 31 days and made available to any authorised officer of the police or licensing authority within three days upon request, subject to the provisions of current Data Protection legislation.
A member of staff technically able to operate the CCTV system shall be available during all hours when the premises are open and shall comply with any reasonable request of an authorised officer of the council or police to view any CCTV footage that has been recorded. The manager shall ensure that a member of staff shall be technically able to reproduce CCTV images into removable format and that such removable format shall be produced within three days following any request from an authorised officer of the council or police.
Door supervisors will be employed at the premises based upon a threat & risk assessment performed by the premises management and a decision as to whether to deploy door supervisors or not will documented in the venues written risk assessment including any rationale as to why this decision was reached. A copy of this risk assessment document should remain at the premises and be made available to an officer from a local authority upon reasonable request.
All security staff must sign into a register at the commencement of every duty. This register will contain the name and Full (16 digit) SIA badge number of each security staff member on duty. The register must be fully maintained and kept on the premises at all times and must be made available to an officer from a responsible authority upon reasonable request. Records must be retained for at least 6 months.
Colour copies of the SIA licenses of all door supervisors employed at the premises are to be kept on the premises and be made available for inspection by Police or Authorised Officer
Door supervisors employed at the venue will wear hi-visibility outer garments at all times both when working inside and outside the venue.
For events outside, drinks will be sold/supplied in plastic or polycarbonate glassware, plastic bottles and cans.
The premises will have a documented search policy which has been agreed between the management and Northamptonshire Police. This document will be retained upon the premises and made available to an officer from a responsible authority for inspection upon reasonable request. All relevant staff will be made aware of this policy and will actively implement it.
The premises will have a documented drugs policy which has been agreed between the management and Northamptonshire Police. This document will be retained upon the premises and made available to an officer from a responsible authority for inspection upon reasonable request. All relevant staff will be made aware of this policy and will actively implement it.
A minimum of 8 weeks prior to any major event (a major event being defined as an event that has a capacity over 2000 persons within the venue at one time) the Premises Licence holder shall liaise with the Northamptonshire Police Licensing team, the local authority and the Safety Advisory Group, to ensure that traffic management plans are in place for safe movement of public to and from the venue. If a traffic regulation order is considered necessary either by events co-ordinator, Police or SAG then an application will be submitted
An appropriately trained medical practitioner is present throughout any sports entertainment involving boxing, wrestling or other similar events.
Suitable Risk Assessments and fire risk assessments for all stages, structures and areas of the events must be undertaken for build, event and breakdown periods including any other areas to which the public have access.
The premises will have a written policy in relation to dealing with vulnerable people associated with the venue. This will include as a minimum -
a) a means of contacting any scheme that deal with vulnerable people such as Street Pastors;
b) a direct line of communication with the local area CCTV operators;
c) documented training for all staff members in dealing with vulnerability and how to spot it within the context of the night-time economy;
d) an agreement with a local taxi company(ies) to provide a line a of communication facilitating the removal of vulnerable people to a safe location if the need arises (the choice of company(ies) shall be at the discretion of the venue);
e) identification of a safe area inside the venue where vulnerable people can remain until their safety has been insured;
f) a nominated member of staff who can be tasked to deal with any vulnerable people within the venue;
g) a method of recording the rationale for actions taken when dealing with a person who is deemed as vulnerable.
A copy of this policy will remain on the premises and be made available to all staff as they need to refer to it and to an officer from a responsible authority at all times upon reasonable request. All relevant staff will be made aware of this policy and will actively implement it
On Sunday to Thursdays all outdoor regulated entertainment shall terminate at at 22.30
On Sundays to Thursdays on occasions where an event is inadvertently late in starting the terminal hours for the provision of outdoor amplified regulated entertainment may be extended until 23:00 but only with the express prior approval of the attending Environmental Protection Officer. The terminal hours of all other licensable activities shall remain in accordance with the premises licence.
On Friday and Saturdays all outdoor regulated entertainment shall terminate at 23:00
The music noise level from any event held at the campus shall not exceed 85dB(A) over a 15-minute period 1 metre from the facade of any noise sensitive premises. A written record of monitoring shall be kept and be available for inspection by an authorised officer of the Local authority. The music noise level shall be measured using a UKAS calibrated type II integrating averaging sound level meter or better. All measurements shall be undertaken by a competent person.
The premises licence holder shall advertise and operate an attended complaint telephone number through which noise complaints can be channelled. All complaints received through this shall be dealt with immediately. Should the noise level be found to be excessive, the music noise level shall be reduced so as not to cause annoyance to the complainant. A written record of all complaints shall be kept and be available for inspection by an authorised officer of the Local authority.
The premises licence holder shall ensure that the promoter, sound system supplier and all individual sound engineers are informed of the sound control limits and that they are correctly adhered to.
Notices are placed at the exits of all bars requesting customers to respect the peace of our neighbours and to leave quietly.
The placing of bottles into receptacles outside the premises shall take place at times that will minimise disturbance to nearby properties and will not take place between 23.00 and 07.00hrs
A ‘Challenge 25’ policy will be adopted, Challenge 25 signage will be displayed at the point of sale.
Acceptable Proof of Age Identification will be: Passport, Photo Driving Licence, PASS card, British Military ID, National ID card or any other document/ID approved by the Home Office
A refusals register shall be maintained and be made available for inspection to Police or authorised officers upon request. The Designated Premises Supervisor shall regularly check the register to ensure it is being consistently used by all staff.