Conditions Attached following Licensing Sub Committee Hearing 31.01.11
Northants Cricket policy and approach in respect of Licensing Legislation and implementation of the Four Licensing Principles.
Northants Cricket in conjunction with organizers of music events will ensure that they comply with the following:
· All Licensing Legislation and conditions placed upon the licence by the
Licensing Authorities.
· Ensure that all staff employed in the sale of alcohol will be fully trained
· on licensing issues.
· That any security staff employed will be SIA trained and badged.
· That the Four principles of the Licensing Authorities are fully
· understood and implemented.
General – all four licensing objectives (b,c,d,e)
The Four Licensing objectives are as follows;
The Prevention of Crime and Disorder
Public Safety
Prevention of Public Nuisance
The protection of Children from Harm
Prior to holding a major event on the Premises, Northants Cricket and the
event organizers shall agree an event plan with Northamptonshire Police.
Northants Cricket and the organizers will ensure compliance with such an
agreed event plan during the event in question.
Definition of a major event: “An event which has the potential for significant
public nuisance to the wider community, increased risk of crime and disorder
and carries a risk to public safety”
For each major event an Event Safety Plan (ESP) will be produced prior to the
event. This plan will contain details relevant to the event with regards to the
health and safety arrangements in place ie:
We will supply to the police and Licensing Authorities the following;
• Venue plan, identifying all site services and access points, location of
event and areas that sell alcohol.
• Management Structure
• A contact sheet, including emergency contacts, on-duty staff etc
• Nature and styles of the event including crowd profile
• Capacity and expected attendance
• Event program - this will include how the show is stopped if there is a
problem within the crowd.
• Crowd Management including security and stewarding plan indicating
skill base and distribution of staff. Any reduction in the stewarding numbers
following the event plan being published and or the event has started will
only be with the consent of the police
• Emergency evacuation plan
• Extreme weather plan
• Fire risk assessment
• Risk Assessments
• Emergency procedures
• Medical plan
• Traffic Management
• Welfare and sanitation plan
• Entry, search and eviction policy
• Alcohol and drugs policy
• Lost child procedure
The ESP is a work in progress document and will be updated regularly right up to and including the event. The plan will be available on request.
We will as venue managers for major events provide the following,
• Council licensing officers and Northamptonshire Police will be given
earliest notification of any major event.
• Where possible this will be 3 months notice.
• The major incident plan will be submitted to Northants Police 3 months
prior to the event.
• We will also make contact to discuss proposals.
b) The prevention of crime and disorder
Prior to any major event there will be a planning meeting held. Crowd safety,
medical arrangements and emergency procedures are discussed. Minutes of
these meetings are available to the emergency services and the local authorities on request.
a) Door Supervisors, Security and Stewarding
• During events, there will be SIA registered door staff located at each of
the gates and where licensable activities are taking place.
• The number and location of these personnel is based on crowd numbers,
activity areas and crowd profile.
• All those who enter the site have to pass through security.
• If there are any problems, security would be available to rapidly attend
any incident to deal with the situation, or where applicable detain any
person until the police arrive.
• For major events NORTHANTS CRICKET will provide a comprehensive
security and stewarding plan detailing numbers of trained, SIA trained and
competent security staff to manage public
safety/order/drug/security/licensing/traffic issues/ejection.
• The plan will also include supervision and management arrangements in
respect of the SIA licensed security staff in licensed areas.
• This plan shall be agreed with the Northants Police.
• NORTHANTS CRICKET will appoint a Head of Security to be responsible for
the effective security and stewarding of the event for licensed events. This
person will be SIA trained.
SIA licensed security staff duties shall include:
•Extraction of injured/distressed persons from any barrier arrangement or
other part of the licensed area.
•Initially dealing with any incident of alleged or witnessed child abuse and lost
or stranded children or young persons within the licensed area.
•Ensuring security at entrances or exits.
•Carrying out fire patrols and extinguishing small fires as per the requirements
of the fire risk assessment.
•Investigate immediately any disturbance or incident, and take such action as
deemed necessary.
•Undertake checks/searches for offensive weapons and illegal substances on
entry, in accordance with the venues policies of zero tolerance and stop and
search. Any illegal drugs or offensive weapons will be logged and taken to a
secure location together with the alleged offender. There will be honesty
boxes and public will first get the opportunity to dispose of any illegal
substances or offensive weapons in that way first.
•Undertake patrols to deal with the unauthorised sale of alcohol within the
licensed area. These guards will also be SIA trained.
•SIA registered security will carry out effective management of any disorder
and/or public order issue by attempting to calm the situation down or by
deployment of SIA trained staff to assist in breaking the situation up and
removing the main sources of aggravation.
• All stewards will be at least 18 years of age and shall wear high visibility
work wear and shall be easily identifiable.
• The Head of Security and the NORTHANTS CRICKET Duty Manager will
ensure that a senior supervisor is positioned adjacent to the performance
stage for the entire duration of any live entertainment with the power to
require the performer(s) to stop their performance forthwith. The performer
or their representative shall be briefed on this requirement prior to the
performance.
• SIA licensed security staff shall receive suitable and sufficient training so
they can efficiently and effectively ensure that public order/safety,
including fire safety, is maintained so far as is reasonably practicable.
These personnel shall be disciplined and be able to respond to volatile
situations and be further trained in the extraction of persons from dense
crowds.
• SIA licensed security staff whose duties include the security and
supervision of those areas of the venue that include access/exit gates,
bars or the ejection of any individual from within the venue shall hold a
Door Supervisors license issued by the SIA.
• Any serious disturbance or other emergency within the licensed area,
which cannot be dealt with by the Head of Security and SIA trained staff
shall be reported at once to the Police.
• Sufficient car parking Stewards will be available to supervise on site
car/coach parking in order that all access roads within the licensed area
are kept clear at all times.
b) CCTV and Communication
• Temporary CCTV will be installed at the premises, where it is anticipitated that the crowd will exceed 5000. This will be in accordance with an Operational Requirement Assessment made in consultation with Northamptonshire Police.
• We will put up notices advising that CCTV is installed on the premises so
that they are clearly visible to the public within the Licensed Premises.
• The CCTV data will be kept for at least 31 days following any licensable
activity.
• Security staff and NORTHANTS CRICKET staff have radio communication
at all times in all parts of the venue communications and all operators shall
be competent in radio procedure.
• They also have mobile phone and landline phones available at all times.
c) Bottles and Glasses
• For events that do not carry a degree of risk, glassware is provided but
only in hospitality areas and never outside.
• We discourage any consumption from glass bottles and where they are
used, they are retained or disposed of within the premises.
• No customers are admitted or permitted to leave the hospitality areas
when carrying open or sealed bottles or glasses.
• For outdoor bar units plastic cups are used to minimise any potential risk
from possible broken glass.
• For hospitality areas located within the main public concert areas then
glass receptacles are not permitted.
• Persons entering the large concert areas will not be permitted to bring
any glass in to that area and a stop and search procedure is operated in
that area.
• Persons shall be prevented from leaving the premises with alcohol
supplied in open containers.
d) Capacity Limits
• We will ensure that the maximum occupancy of the Licensed Premises is
agreed with Northamptonshire Police for every major event. Any promoter
will also strictly adhere to this figure when the venue is hired out.
• For all large events there will be additional toilets brought in to or near that
area.
• NORTHANTS CRICKET will ensure that the maximum audience within the
perimeter fence of the site at no times exceeds the agreed capacity.
e) Proof of Age Cards
• All staff shall be aware of the law regarding the refusal of service to any
person who is drunk or is underage.
• We ensure that any person selling or supplying alcoholic drinks under the
authority of the personal license holder asks for photo ID proof of age
where they have reason to suspect that the individual may be under the
age of 21 years of age.
• Only photographic based forms of identification will be accepted as
proof of age in respect of age restricted sales.
• These must be accredited to the PASS scheme or subsequent equivalent
or passport, HM Forces ID card, driving license, national ID card.
• As all events are ticketed, children under the age of 16 will be
accompanied by adults.
f) Drinks Promotion
• We will not promote any 2 for 1 or similar promotions or have any "Happy
Hour" promotions on site.
• Alcoholic drinks shall not be supplied in such a way that will enable
persons to consume unlimited quantities of alcoholic drinks on payment of
a single payment.
g) Prohibited Substances
• NORTHANTS CRICKET has a public Drugs policy that will deal with any
drug related issues at the event.
• The policy will reflect a zero tolerance to the criminal use of controlled
drugs and drug related crime and will include all areas of the event.
• There will be a positive intervention using a range of tactics, such as
covert and overt patrols.
• SIA staff will be trained in respect of drug recognition and effects in
individuals and in dealing with drug related offences/incidents.
• Prior to actually entering through the gates into the premises, ticket
holders may be subject to a “stop and search” policy that will be
implemented by SIA Licensed Door Supervisors.
• Based on the crowd profile for a licensed event NORTHANTS CRICKET will
provide “honesty boxes” on the approach to the main entrance that will
offer individuals the opportunity to voluntarily surrender any illegal
substance they may be carrying. NORTHANTS CRICKET will make the
necessary arrangements to transfer the contents of the “honesty boxes”
to the Police as per an agreed protocol.
h) Notices
• We will ensure that any public information about crime and disorder
issued are displayed at the request of the Local Authority or
Northamptonshire Police
• NORTHANTS CRICKET will facilitate crime reduction initiatives as proposed
by the police
i) Prohibited Items
• No person in possession of a ticket or a pass will be allowed to bring inside
the perimeter fence the following items:
• • Personal fireworks/pyrotechnics/Class 1 laser equipment (pens).
• • Offensive weapons.
• Illegal Drugs
• No animals shall be admitted unless they are “guide/assistance” dogs or
dogs used by the Head of Security or any police dog searches.
j) Lighting
• Floodlights cover the main internal areas of the event arena and car
parking facilities.
• If there is concern about safety i.e. the event runs in to the hours of
darkness then additional lighting will be bought in to make sure that
people can move around the venue safely and return to their vehicle.
c) Public safety
• The public’s safety is the priority of the venue and as such we abide by
Health & Safety legislation specifically related to Venues and Events as a
minimum. NORTHANTS CRICKET employs a Health and Safety Advisor.
• The emergency services are notified about the events and if applicable
as identified as part of a risk assessment attend in order to maintain public
safety as a priority.
• Risk assessments are carried out to ensure the safety of the public and to
ensure that staff and contractors are operating in a safe way.
• The venue's representatives also have regular contact with the
emergency services/ Local Authority in order to review any structure and
fire procedures to ensure that all safety is constantly reviewed and
checked.
• Additionally the prevention methods on the original methods are still
applicable:
a) Escape Routes
• We will ensure that escape routes and exits, including external exits, are
maintained to ensure that are not obstructed, in good order, non-slippery
and even surfaces, free of trip hazards and clearly defined. Health and
Safety staff are on call 24 hours a day during all events and there is always
an NORTHANTS CRICKET duty manager on site during any event.
• We ensure where chairs and tables are provided internal gangways are
kept unobstructed.
• We ensure that all edges of the treads of steps and stairways are
maintained so as to be conspicuous.
• Where events are outside we will ensure that no vehicles block the
entrances/exits to the concert sites. We will also ensure that there is
access at all times to all areas for emergency vehicles.
• There will be a 'red route' so that emergency vehicles can access all parts
of the venue. On arrival at the venue any emergency vehicle will be
escorted to the required location.
b) Safety Checks
• Safety checks are carried out by the NORTHANTS CRICKET Duty Manager
and also the event Health and Safety staff before admission to the public,
member or guests to ensure that the building/structure and anything
installed for the function, present no hazard.
c) Fire Action Notices
• The event and Safety staff ensure that in all buildings/structures that there
are notices dealing the action to be taken in event of fire or other
emergencies prominently displayed and protected from damage and
deterioration.
d) Outbreaks of Fire
• Any hospitality structures on site will have a fire risk assessment carried out.
All permanent buildings are fitted with a fire alarm and automatic fire
detection where identified as part of a fire risk assessment for raising the
alarm.
e) Access for Emergency Vehicles
• An emergency access route will be identified for all licensable events and
this will be included in the ESP. Access for Emergency Vehicles is kept
clear and free from obstruction.
f) Disabled People
• We ensure that when disabled people are present, adequate
arrangements exist to enable a safe evacuation in the event of an
emergency and that patrons are made aware of these arrangements. In
the concert areas there will be a separate viewing area set aside for
wheelchair guests.
g) First Aid
• For our large scale events there will be a medical plan in place. This is
completed prior to the event by NORTHANTS CRICKET medical and safety
staff. Any medical team will be located across the venue and in particular
higher risk areas ie where there are large numbers of the public ie the
concert areas and where quick access/egress could be difficult.
h) Lighting
• In the absence of adequate daylight we ensure that lighting in any area is
accessible to the public and fully operational.
• Any fire safety signs will be adequately illuminated and that where
applicable emergency lighting is checked before admission to the public.
d) The prevention of public nuisance
These are all ongoing activities in order to ensure that any issues of public
nuisance are addressed.
a) Noise
• We have undertaken a noise risk assessment and on the event there will
be staff engaged in monitoring sound and noise levels and working in
conjunction with the Local Authority.
• We are geographically in close proximity to the nearby residential areas,
therefore the noise impact on neighbours must be considered.
• The premises license holder will ensure that the noise management plan is
strictly adhered to at all times.
• The noise levels will be monitored throughout the event and in particular 1
meter from any noise sensitive dwellings to ensure that these noise levels
are met. During a music event a member of staff will drive around the
local area to ensure that the music levels are acceptable.
• Prominent, clear notices shall be displayed requesting that customers
respect the needs of local residents and leave the premises and the area
quietly.
(b) Traffic Management
Due to the size and design of the venue NORTHANTS CRICKET will prepare and implement a comprehensive traffic management plan that addresses the
following when the expected attendance for a licensable activity exceeds
10,000:
•Access, egress and parking of public vehicles to the site
•Use and management of public transport, including taxis and coaches
•Pedestrian access and egress
•Emergency access route, both on and off site (blue route)
•All road closures / temporary traffic lights / signage / etc.
•Footpath and bridle path closures
•Stewarding and Marshalling arrangements
•Arrangements for the management of vehicles such as visitors, artists, staff,
local residents
•Contingency arrangements e.g. breakdowns
The contents of the Traffic Management Plan shall be agreed with the Police
prior to the event and any changes to the plan made following it's submission to the Police shall be agreed with them.
c) Litter and Waste
NORTHANTS CRICKET Staff take responsibility for the disposal of waste within the premises and make provision for the emptying of litterbins and removal of all waste. The car parks and exterior land is also regularly checked to make sure litter is not an issue in these areas.
e) The protection of children from harm
• The venue has a lost child procedure that is followed at public events in
order to maintain the safety of children and vulnerable people on site.
• Northants Cricket have in place a Safeguarding Policy and will have staff
on duty to specifically deal with young person issues.
• This procedure has been devised in conjunction with the emergency
services and best practice.
• Additionally the staff who look after lost children are all CRB checked.
• All security staff in licensed areas are CRB checked to the SIA requirement
and hold SIA badges.
• Additionally the venue has secure fencing around it's perimeter which
enables security to respond immediately should a child become separate
from it's family.
a) General
• We carry out proof of age checks where we believe someone may be
under age.
• Where events are ticketed, children may be admitted where
accompanied by an adult. No person under the age of 16 is admitted
without an adult.
• The age profile of the attendees at this event although not precluding
persons under the age of 16 years will suggest that few will be in
attendance
b) Access of Children to areas licensed for the sale of alcohol
• We will require that children under the age of 16 are accompanied by
adults.
• Unaccompanied children under the age of 16 will not be allowed in the
bar areas.